Privacy Policy

Last updated: August 26, 2025

This Privacy Notice for The Common Moms Oakville ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("services"), including when you:

visit our website at www.commonmomsoakville.com or any website of ours that links to this Privacy Notice
Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have questions or concerns, please contact us using the address in the "Contact Us" tab above.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by using the tabs located above.

What personal information do we process? When you visit, use, or navigate our website, register for our services, and/or subscribe to our newsletter mailing list, we may process personal information depending on how you interact with us and the services, the choices you make, and the products and features you use. We will never ask for and do not process any sensitive personal information (i.e. ethnicity, sexuality, etc).

How do we process your information? We process your information to provide, improve, and administer our services, communicate with you, for security and fraud prevention, and to comply with the law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. We will never sell or rent your information to anyone.

In what situations and with which types of parties do we share personal information? We may share information in specific situations and with specific categories of third parties.

How do we keep your information safe? We will always strive to protect your information with our utmost care. We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your information. Should you require to exercise your rights, you may submit a request in writing by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

DO WE MAKE UPDATES TO THIS NOTICE?

In short: yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this privacy notice from time to time. The updated version will be indicated by an updated quote revised“ date at the top of this privacy notice. If we make material changes to this privacy, notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification we encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

1.1 WHAT INFORMATION DO WE COLLECT?

Personal Information you disclose to us

In Short: We collect personal information that you disclose to us.

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

names
phone numbers
email addresses
contact preferences
billing/mailing addresses
debit/credit card numbers

Sensitive Information. We do not process sensitive information.

Payment Data. We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment data is handled and stored by Square. You may find their privacy notice link(s) here: https://squareup.com/ca/en/legal/general/privacy-no-account.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In Short: Some information - such as your IP address and/or browser and device characteristics - is collected automatically when you visit our website.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser, and device characteristics, operating system, language, preferences, referring URLs, device name, country, location, information about how, and when you use our services, and other technical information. This information is primarily needed to maintain the security and operation of our services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our cookie notice below.

The information we collect includes:

Log and Usage Data. Log and usage data is service – related, diagnostic, usage, and performance information. Our servers automatically collect when you access or use our services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser, type, and settings and information about your activity in the services bracket such as the date/time stamps associated with your usage, pages and files, viewed, searches, and other actions you take such as which features you use, device event information (such as system, activity, error reports (sometimes called “crash dumps “, and hardware settings).
Device Data. We collect device data, such as information about your computer, phone, tablet, or other device you use to access the services. Depending on the device used this device data may include information such as your IP address (or proxy server), device an application, identification numbers, location, browser type, hardware, model, Internet, service provider and/or mobile carrier, operating system, and system configuration information
Location Data. We collect location data, such as information about your devices location, which can be either precise or imp precise. How much information we collect depends on the type and settings of the device you use to access the services. For example, we may use GPS and other tech technologies to collect Geo location data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the services.

1.2 DO WE COLLECT INFORMATION FROM MINORS?

In short: we do not knowingly collect data from or market to children under 18 years of age or the equivalent age as specified by law in your jurisdiction.

We do not knowingly collect, solicit data from, or market to children under 18 years of age or the equivalent age as specified by law in your jurisdiction, nor do we knowingly sell such personal information. By using the services, you represent that you are at least 18 or the equivalent age as specified by law in your jurisdiction or that you are the parent or guardian of such a minor and consent to such minor dependence use of the services. If we learn that personal information from users less than 18 years of age or the equivalent age, as specified by law in your jurisdiction, has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data, we may have collected from children under age 18 or the equivalent age as specified by law in your jurisdiction, please contact us at marissa@thecommonmoms.com.

2.1 HOW DO WE PROCESS YOUR INFORMATION?

In short: we process your information to provide, improve, and administer our services, communicate with you, for security and fraud prevention, and to comply with law. We processed the personal information for the following purposes listed below. We may also process your information for other purposes only with your prior explicit consent.

We process your personal information for a variety of reasons, depending on how you interact with our services, including:

To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service
To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
To send administrative information to you. We may process your information to send you details about our products and services, changes to our terms and policies, and other similar information.
To send you marketing and promotional communications. We may process the personal information you sent to us for our marketing purposes, if this is in accordance with your marketing preferences. You can opt out of our marketing emails at any time. For more information, see the privacy rights tab above.
To deliver targeted advertising to you. We may process your information to develop and display, personalized content, and ad advertising Taylor to your interest, location, and more. For more information, see our Cookie Notice below.
To evaluate and improve our services, products, marketing, and your experience. We may process your information when we believe it is necessary to identify usage, trends, determine the effectiveness of our promotional campaigns, and to evaluate and improve our services, products, marketing, and your experience.
To identify usage trends. We may process information about how you use our services to better understand how they are being used so we can improve them.
To determine the effectiveness of our marketing and promotional campaigns. We may process your information to better understand how to provide marketing and promotional campaigns that are most relevant to you.
To comply with our legal obligations. We may process your information to comply with our legal obligations, respond to legal requests, and exercise, established, or defend our legal rights.

2.2 WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

In short: we only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.

We may process your information if you have given us specific permission (i.e., express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e., implied consent). You can withdraw your consent at any time by contacting us.

In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example:

If collection is clearly in the interest of an individual and consent cannot be obtained in a time
For investigations and fraud, detection and prevention
For business transactions provided certain conditions are met
If it is contained in a witness statement, and the collection is necessary to assess, process, or settle an insurance claim
For identifying, injured, ill, or deceased persons and communicating with next of kin
If we have reasonable grounds to believe an individual has been, is, or may be victim of financial abuse
If it is reasonable to expect collection and use with consent, would compromise the availability or the accuracy of the information and the collection is reasonable for purposes related to investigating a breach of an agreement or a contravention of the laws of Canada or a province
If disclosure is required to comply with a subpoena, warrant, court order, or rules of the court relating to the production of records
If it was produced by an individual in the course of their employment, business, or profession, and the collection is consistent with the purposes for which the information was produced
If the collection is solely for a journalistic, artistic, or literary purposes
If the information is publicly available and is specified by the regulations
We may disclose the identified information for approved, research or statistic projects, subject to ethics, oversight, and confidentiality commitments

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In short: we may share information in specific situations described in this section and/or with the following categories of third parties.

Vendors, consultants, and other third-party service providers. We may share your data with third-party vendors, service providers, contractors, or agents (“third parties“) who perform services for us or on our behalf and require access to such information to do that work. We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your information with any organization apart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct.

The categories of third parties we may share personal information with are as follows:

Data analytics services
Website hosting service providers
Finance and accounting tools

We also may need to share your personal information in the following situations:

Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company, assets, financing, or acquisition of all or a portion of our business to another company.

Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honour this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.

Business Partners. We may share your information with our business partners to offer you certain products, services, or promotions.

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web, beacons and pixels) to gather information when you interact with our services. Some online tracking technologies help us maintain the security of our services, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

We also permit third parties and service providers to use online tracking technologies on our services for analytics and advertising, including to help manage and display advertisements, to Taylor advertisements to your interests, or to send abandoned shopping cart reminders (depending on your communication preferences). The third parties and service providers use their technology to provide advertising about products and services tailored to your interests, which may appear either on our services or on other websites.

Specific information about how we use such tech technologies and how you can refuse certain cookies is set out in our Cookie Notice below.

Google Analytics

We may share your information with Google analytics to track and analyze the use of the services. To opt out of being tracked by Google Analytics across the services, visit https://tools.google.com/dlpage/gaoptout. For more information on the privacy practices of Google, please visit the Google privacy and terms page.

4.2 COOKIE POLICY

This Cookie Policy explains how The Common Moms Oakville ("Company," "we," "us," and "our") uses cookies and similar technologies to recognize you when you visit our website. It explains what these technologies are and why we use them, as well as your rights to control our use of them.

In some cases we may use cookies to collect personal information, or that becomes personal information if we combine it with other information.

What are cookies?

Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.

Cookies set by the website owner (in this case, The Common Moms Oakville) are called “first-party cookies.” Cookies set by parties other than the website owner are called “third-party cookies.” Third-party cookies enable third-party features or functionality to be provided on or through the website (i.e., advertising, interactive content, and analytics). The parties that set these third-party cookies can recognize your both when it visits the website in question and also when it visits certain other websites.

Why do we use cookies?

We use first- and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our website to operate, and we refer to these as “essential“ or “strictly necessary“ cookies. Other cookies also enable us to track and target the interests of our users to enhance the experience on our Online Properties. Third parties serve cookies through our website for advertising, analytics, and other purposes. This is described in more detail below.

How can I control cookies?

You have the right to decide whether to accept or reject cookies. You can exercise your cookie rights by setting your preferences in the Cookie Consent Manager. The Cookie Consent Manager allows you to select which categories of cookies you accept or reject. Essential cookies cannot be rejected as they are strictly necessary to provide you with services.

The Cookie Consent Manager can be found in the notification banner and on our website. If you choose to reject cookies, you may still use our website though your access to some functionality and areas of our website may be restricted. You may also set or amend your web browser controls to accept or refuse cookies.

The specific types of first- and third-party cookies served through our website are described below, with links to any third-party's Privacy Policies. Please note that the specific cookies served may very depending on the specific online properties you visit.

Essential website cookies (Wix, Stripe, and .NET platform)
Performance and functionality cookies (Amazon Web Services and Wix)
Analytics and customization cookies (Adobe Analytics and Google Analytics)
Unclassified cookies (Wix checkout, server cookies, and Wix)

How can I control cookies on my browser?

As the means by which you can refuse cookies through your web browser controls vary from browser to browser, you should visit your browser's help menu for more information.

What about other tracking technologies, like web beacons?

Cookies are not the only way to recognize or track visitors to a website. We may use other, similar technologies from time to time, like web beacons (sometimes called “tracking pixels“ or “clear gifts”). These are tiny graphics files that contain a unique identifier that enables us to recognize when someone has visited our website or opened an email, including them. This allows us, for example, to monitor the traffic patterns of users from one page within a website to another, to deliver or communicate with cookies, to understand whether you have come to the website from an online advertisement displayed on a third-party website, to improve site performance, and to measure the success of email marketing campaigns. In many instances, these technologies are reliant on cookies to function properly, and so declining cookies will impair their functioning.

How often will you update this Cookie Policy?

We may update this Cookie Policy from time to time in order to reflect, for example, changes to the cookies we use or for other operational, legal, or regulatory reasons. Please therefore revisit this Cookie Policy regularly to stay informed about our use of cookies and related technologies.

The date at the top of the "Summary" tab indicates when it was last updated.

For more information, or to submit questions or comments about this Cookie Policy, please contact us using the information found in the "Contact Us" tab.

5.1 HOW LONG DO WE KEEP YOUR INFORMATION?

In short: we keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

When we have no ongoing legitimate business needs to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in back up archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

5.2 HOW DO WE KEEP YOUR INFORMATION SAFE?

In short: we aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cyber criminals, or other unauthorized third parties will not be able to defeat our security and improperly, collect, access, steel, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our services is at your own risk. You should only access the service within a secure environment.

6.1 WHAT ARE YOUR PRIVACY RIGHTS?

In short: In some regions, such as Canada, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

In some regions (like Canada), you have certain rights under applicable, data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. If a decision that produces legal or similarly significant effects is solely by automated means, we will inform you, explain the main factors, and offer a simple way to request human review. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the “Contact Us” tab.

We will consider and act upon any request in accordance with applicable data protection laws.

Withdrawing your consent: If we are relying on your consent to process your information, which may be expressed and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the “Contact Us” tab.

However, please note that this will not affect the lawfulness of the processing before it’s withdrawal, nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, replying “STOP” or “UNSUBSCRIBE“ to the SMS messages that we send, or by contacting us using the details provided in the “Contact Us“ tab. You will then be removed from the marketing list. However, we may still communicate with you – for example, to send you service related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.

Cookies and similar technologies: Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our service services. For further information, please see our Cookie Notice below.

If you have questions or comments about your privacy rights, you may contact us at the email located in the "Contact Us" tab above.

6.2 CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a do not track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities, monitored and collected. At this stage, no uniform technologies standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser, signals, or any other mechanism that automatically communicates your choice, not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.

7. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law.

To request a review, update, or delete your personal information, please submit a by email to the address found in the "Contact Us" tab above.

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